Policy Volume: RD
Responsible Executive: Secure Data Services Manager
Responsible Office: Cornell Center for Social Sciences
NOTE: This policy replaces these previous policies:
- CRADC Data Destruction and Return of Restricted Data Policy [issued 2015-07-13, revised 2019-09-16]
- Secure Standalone Desktop – Data Destruction and Return of Restricted Data Policy [issued 2017-09-17]
In order to comply with the terms set forth in the Data Use Agreement, Cornell Restricted Access Data Center (CRADC) staff must certify to the Data Provider that the associated data have been destroyed and/or returned to the Data Provider at the termination of the agreement.
This policy applies to all research data regardless of the storage medium (e.g., disk drive, electronic tape, CD, DVD, external drive, paper, fiche, etc.) and regardless of form (e.g., text, graphic, video, audio, etc.), physically housed within the Cornell Center for Social Sciences (CCSS) auspices.
To protect restricted‐access data appropriately and effectively, CRADC researchers and staff must understand and carry out their responsibilities related to data security, as set forth by the Data Provider Agreement(s) (including referenced laws and regulations), Cornell University Institutional Review Board for Human Subjects, Cornell University Office of Sponsored Programs, and Cornell University Policy. This policy applies regardless of the source of funding for the research.
Data Destruction Procedures
Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
If you have questions about specific issues regarding this Sharing, Transmission and Distribution of Restricted Data Policy, call the following offices: